How expiry tracking works

How SafeKeep tracks expiry dates on documents

SafeKeep helps you stay ahead of important renewals by tracking expiry dates on the documents you upload. Once an expiry date is saved to a document, SafeKeep automatically monitors that date and sends you reminders so you have time to take action.

Expiry tracking is built into your account and works quietly in the background to keep your documents up to date.

How expiry dates are added

You can add an expiry date in two ways:

• When you upload a document
• When you edit a document after upload

Simply enter the date into the Expiry date field. You can also use a custom date field if the document does not have a built-in expiry section but you still want to be reminded.

What SafeKeep does with the date

Once an expiry date is saved, SafeKeep:

• Starts a 30-day countdown before the expiry date
• Sends automatic reminder notifications through email or mobile push
• Continues reminders during the 30-day period to help you stay aware

You will not need to create or schedule reminders yourself. SafeKeep handles that for you.

When reminders stop

Reminder notifications stop if:

• The expiry date is updated to a new future date
• The document is archived
• The document is deleted

This ensures you only receive reminders for documents that are still active and relevant.

Expiry tracking is one of the ways SafeKeep helps reduce mental load and makes life admin feel more manageable. By keeping track of dates for you, SafeKeep makes it easier to stay organised without needing to remember every deadline yourself.